People enjoying a waterfront outdoor gathering with tables and chairs, decorated with flowers, overlooking a body of water with boats and a large ferry in the background on a sunny day.

Event Planning & Event Management

Thoughtful planning and calm, on-site leadership for weddings, private events, and community gatherings across Bainbridge Island and Kitsap County.

How We Support Events

At Bainbridge Events, our work generally falls into two categories: event planning and event management. Some events require both, while others need focused support in just one area.

Two people clinking glasses of dark red cocktails with lemon slices, outdoors at night.

Event Planning & Coordination

Focused on preparation, organization, and guidance leading up to your event. Planning services support decision-making, vendor coordination, timelines, and overall structure.

A glass jar holding a bouquet of white flowers on a wooden table inside a sunlit room with large windows.

Event Management

Focused on execution and oversight. Event management ensures timelines, vendors, logistics, and transitions are handled on the event day so everything runs smoothly in real time.

Many of our services include elements of both, allowing you to choose the level of involvement that best fits your needs.

Our planning and coordination packages are designed to meet you where you are, whether you need full planning support or expert guidance in the final stages.

Event Planning & Coordination Services

At Bainbridge Events, we specialize in planning and managing well-executed events that feel seamless, intentional, and easy to enjoy. Whether you are hosting a wedding, fundraiser, or private or corporate gathering, our team provides thoughtful planning, clear communication, and calm on-site leadership from preparation through execution.

Our event planning and coordination services are designed to meet you where you are in the process, offering varying levels of support that combine strategic planning with hands-on event management to ensure everything runs smoothly on the day of your event.

Our Services

A bride and groom sharing a kiss in a forested outdoor wedding setting surrounded by flowers and greenery.

  • A comprehensive planning and management experience designed to bring your event vision to life while removing stress at every stage.

    This service includes:

    • Hands-on planning support from initial concept through event execution

    • Attendance at key vendor meetings, including venue walkthroughs and catering consultations

    • Ongoing vendor communication and coordination

    • Guided ceremony rehearsal during the event week (up to 2 hours)

    • Acting as the primary point of contact for vendors and guests on event day

    • Creation and management of a detailed event timeline

    • Direction of key moments and transitions such as ceremony flow, toasts, dances, and cake cutting

    • Remote and in-person consultations throughout the planning process

    • Assistance with additional event elements such as rehearsal dinners or welcome events

    • Determination and coordination of additional staffing needs 2–6 weeks prior to the event

  • Ideal for clients who have established a vision and key vendors but want professional support in the final stages and on the event day itself.

    This service includes:

    • Vendor communication and coordination begin at booking

    • Participation in select vendor meetings as needed

    • Contract review and logistical support

    • Guided ceremony rehearsal during the event week (up to 2 hours)

    • Creation and execution of a comprehensive event timeline

    • Ceremony and reception layout planning

    • Two planning consultations at six weeks and two weeks out

    • Up to 12 hours of on-site event coordination and management

    • Coordination of additional staffing needs 2–6 weeks prior to the event

  • Designed for clients who have planned their event independently but want professional execution and oversight.

    This service includes:

    • Timeline creation and vendor confirmations beginning 4–6 weeks prior to the event

    • Final planning consultation two weeks before the event

    • Guided ceremony rehearsal during the event week (up to 2 hours)

    • Up to 12 hours of on-site coordination and event management

    • Oversight of ceremony and reception flow

    • Direction of key moments and transitions

    • Vendor arrival and setup oversight

    • Guest flow and experience management

    • Hands-on problem solving throughout the event

  • Best suited for smaller or less complex events that still require professional oversight and logistical support.

    This service includes:

    • 6–8 hours of on-site event coordination

    • Final consultation two weeks prior to the event

    • Timeline and vendor management on event day

    • Oversight of ceremony and reception

    • Supervision of basic setup

    • Guest flow and experience support

Work With Us
A large outdoor wedding reception under a transparent tent with string lights and greenery. Guests seated at decorated tables, some wearing sunglasses, enjoying food and drinks.

Event Management & Production

For large-scale events, fundraisers, festivals, and community gatherings, our role is focused on logistics, operations, and on-site leadership rather than traditional event planning.

This service is ideal for events such as festivals, nonprofit fundraisers, multi-vendor gatherings, and public or ticketed events.

Event management services may include:

  • Operational planning and logistics coordination

  • Vendor load-in and load-out management

  • Staffing coordination and supervision

  • Timeline execution and run-of-show oversight

  • Guest entry, flow, and wayfinding

  • On-site problem solving and real-time adjustments

  • Coordination with venues, partners, or municipalities

This service does not include event design or vendor sourcing unless arranged separately.

À La Carte Event Support

  • Professional guidance for clients who want clarity without full planning or on-site management.

    Includes:

    • Concept and scope refinement

    • Timeline review

    • Logistics feedback

    • Budget and vendor guidance

  • We source, schedule, and manage event staff to support specific roles during your event.

    Staffing support may include:

    • Guest check-in and welcome

    • Wayfinding and guest flow

    • Activity or station supervision

    • Photo booth support

    • Setup, reset, and breakdown assistance

  • A professionally built event timeline designed to keep your day organized, on track, and easy to follow for vendors, participants, and key stakeholders. This service is ideal for clients who have planned their event independently but want expert structure and clarity for execution.

    Timeline creation includes:

    • A detailed, run-of-show timeline covering arrivals, setup, key moments, and transitions

    • Coordination of timing details based on venue access, vendor requirements, and event flow

    • One planning consultation to gather event details and priorities

    • One round of timeline revisions

    • A finalized, shareable document suitable for vendors and event participants

    Timeline creation does not include vendor coordination, on-site management, or day-of execution unless booked separately.

Book

Let’s Talk About Your Event.

Whether you need full planning support, event management, or focused execution help, we’re happy to help you determine the right level of service.

Schedule a Consultation